Hunt Country Rental Ltd
PO Box 937 Gordonsville VA 22942
540-832-1899 fax 540-832-0268

RENTAL POLICIES

The following list of guidelines is provided to help assure quality service to make your special event a success. If you have any questions please contact us.

1. Reservations. Made on a first come, first served basis. A 50% deposit is required to reserve all tenting. The deposit is refundable until 2 weeks prior to the set-up date. After this time, the deposit would be non-refundable in the event of a cancellation. Final count is due 2 weeks prior to the delivery date. All efforts will be made to accommodate any changes after this time but cannot be guaranteed. A review of the tent site is recommended so that a safe and secure installation can be accomplished.

2. Final Payment. Payment is due in full when the rental items are delivered. Any accumulated deposits will be subtracted at this time. Payment by approved check or cash, Visa or MasterCard.

3. Site Preparation. Be sure that the grass has been mowed; vehicles are not parked on the tent site, etc. Keep in mind that the dance floor will follow the contour of the ground. Any filling of holes, rock removal, or other leveling should be done in advance of the installation. It is the customer’s responsibility to obtain any needed permits required by any government agency. Hunt Country Rental Ltd. recommends that the customer call their local utility location service (Miss Utility, No Cuts, etc.) at least 3 days prior to the delivery of a tent so that the crew will know the location of any underground utilities. Customer will assume all responsibility for all damage to underground equipment if this is not done. This service is provided at no charge in most areas to protect utilities and workman near such underground equipment as power lines, gas lines, telephone cables, water lines, etc.

4. Delivery. Quoted delivery charges are for ground level or loading dock. Stairs, elevators, and carrying items other than curbside may require an additional labor charge. Tables and chairs will be stacked on delivery and should be stacked in same manner in the same area prior to pick-up. Set-up of tables and chairs is available but must be arranged for in advance.

5. Weather. Tents are temporary structures. In the event of extreme lightning or windy weather, of is there is any question of the safety of all occupants, evacuation is recommended.

6. During and after your event. Please do not grill under the tent, or place “Tiki” torches near tent. Please do not use chairs as a step stool. Not only is this practice not safe it will usually result in a permanent stain to the chair. If a ladder is needed for hanging decorations please let us know in advance and we can provide for a nominal charge. Missing or damaged items will be billed to customer at replacement cost. Linens that are returned with tears, holes, burns, or permanent stains will be billed at replacement cost. Red wine and candle wax usually results in permanent damage. All decorations, tape string, wire staples, etc. should be removed from all tables and chairs. Equipment that is returned dirty may result in cleaning charges. Tables and chairs should be re-stacked in same place as when delivered.

02-06-03